Hanotiau & van den Berg

Privacy statement

In the context of European data protection legislation, we wish to provide you with the following information about the processing of your personal data by our firm.

Who is this privacy statement intended for?

This privacy statement mainly concerns the processing of personal data of our clients, of prospective clients and their personnel, of persons that have shown an interest in our services and of persons with whom we come into contact in the context of the delivery of our services.

Who processes this personal data?

Hanotiau & van den Berg (“HVDB”) is the controller responsible for the processing of the personal data referred to in this privacy statement.

Our coordinates are as follows:

Hanotiau & van den Berg
Avenue Louise 480/9
1050 Brussels

Which personal data do we process?

We process the following general personal information.

For physical persons:

Surname, name, title, language, professional e-mail address, professional telephone number, private address, etc …

For companies:

Name of the company, address, VAT number
Contact person: Surname, name, title, language, professional e-mail address, professional telephone number, position within your organization, etc …

What do we do with this data?

Regardless of which personal data we process or how we process this personal data, we will always respect the following principles:

  • The personal data is always processed fairly and in accordance with the law;
  • The personal data is only processed for specific purposes and for nothing else;
  • The processing of personal data is sufficient, relevant and not excessive;
  • The personal data is kept as accurate and up-to-date as possible;
  • The personal data is not kept longer than strictly necessary;
  • The personal data is processed in accordance with individual rights;
  • The personal data is kept secure;
  • The personal data is not transferred to other countries without sufficient protection.

Most of the personal data we process is necessary in the context of the performance of an agreement. This personal data is often provided to us by the person concerned for this purpose.

More specifically, we process personal data in the following manner.

  • If you are a client, an employee of a client, a supplier or an employee of a supplier:
    Your personal data is processed because you are a contact person. Your personal data is processed for the organization of our services to our clients. Your personal data can also be used to inform you about current legal events or current events within our company.
  • When you visit our website:
    Your personal data may be used to improve your browsing experience and for the creation of anonymous statistics regarding the quality of the website.
  • In certain cases, we are legally obliged to process your personal data and/or communicate it to competent authorities or bodies determined by law.

We may also receive information from third parties that relates to you. We may use this information to contact you for prospecting purposes. In addition, we may also use data from external partners to improve, supplement or keep your personal data up to date or to draw up a prospecting profile.

Transfer your personal data to third parties

In principle your personal data is not passed on to third parties without your consent.

In certain exceptional cases, your personal data may be transferred to third parties without your permission (for example in cases determined by law or pursuant to an order from a judicial authority).

How long do we keep your personal data?

We keep your personal data as long as necessary for the implementation of the purposes described in this privacy statement. We will keep and use your information to the extent we need it to comply with our legal obligations, resolve disputes and enforce our agreements.

Automated decision-making

We never base the processing of personal data exclusively on automated decision-making.

We protect your personal data

Your personal data will be treated in strict confidence.

We make every effort to protect your personal data and to protect your privacy against unauthorized access, unauthorized use and disclosure. We take all measures that are technically and organisationally required and justified for this purpose.

Your rights?

You can exercise your rights by contacting privacy@hvdb.com. In that case, you will be asked to provide proof of your identity.

You may always consult your details upon request.

If your details are not correct, you can ask us to correct, supplement and/or update them.

Your personal data is transferable when it is processed with your consent.

In certain cases (as provided for in articles 17, 18 and 21 of the General Data Protection Regulation) you can oppose the processing of your data by our company and/or request that we delete your data.

If the processing of your data is based on your consent, you can withdraw it at any time. This withdrawal then only applies for the future.

You can also always contact the Belgian Data Protection Authority for questions or complaints via commission@privacycommission.be.

Changes to this privacy statement

We reserve the right to amend this privacy statement at any time and in accordance with the General Data Protection Regulation.

We therefore recommend that you review this statement from time to time to stay informed of how we protect your personal data.